FlightSense Academy

Managing the Organization Document Library

Upload and organize flight school documents—SOPs, syllabi, forms, and references—in a single organization-wide library that every member can access.

Adding Organization Members

Add students, instructors, and staff to your flight school by entering their FlightSense ID.

Adding Students to Your Organization

Add students as members and enroll them in courses to begin training.

Adding Students to Your Roster

Add students to your personal instructor roster by entering their FlightSense ID in the iOS app.

Managing Organization Training Courses

Courses in FlightSense represent your flight school's training curriculum. Learn how to create, publish, and archive courses with stages and lessons.

Recording a Debrief

Debrief a flight by voice or typed notes. FlightSense processes your debrief and generates an AI summary with ACS task tagging.

ACS Task Feedback

Score and comment on student performance against FAA Airman Certification Standards (ACS) tasks during flight lessons.

Tracking Instructor Compliance

Track instructor compliance including certificates, medical, FIRC, TSA, and flight review with auto-computed expiration dates and color-coded status alerts.

Joining Your Flight School

Get set up in FlightSense as a student pilot. Download the app, create your account, share your FlightSense ID with your school, and start accessing your training.

Reviewing Your Debrief Logs

Find and review your flight debrief logs including AI summaries, ACS task feedback, and lesson grades.

Recording Endorsements

Record digital endorsements for your students following AC 61-65 standards.

Creating and Grading Checks

Assign and grade progress checks and stage checks for your students with SAT/UNSAT grading and electronic signatures.

Managing Organization Aircraft

Add aircraft to your fleet in the Admin Portal so instructors can authorize against them, pilots can log flights in them, and your training records stay tied to the equipment used.

Responding to Member Compliance Alerts

FlightSense surfaces compliance problems—expired medicals, lapsed FIRCs, overdue flight reviews—on the Members view with an alert banner and dialog. This guide walks you through triaging and clearing alerts.

Seats, Subscriptions, and Paid Members

Understand how FlightSense subscriptions work: seats, paid vs. guest members, how to upgrade, and what happens when you hit the limit.

Reviewing Student and Instructor Performance Evaluations

Read the AI-generated Performance Evaluations on the Student and Instructor Details Performance tab — strengths, areas for improvement, and shared notes — from a chief instructor's oversight perspective.

Using Amelia, the FlightSense AI Assistant

Ask Amelia questions about FAA regulations, training concepts, and your own flight debriefs. Amelia is FlightSense's AI assistant available from the Chat tab on iOS.

Signing Check Lessons

Chief Instructors and Assistant Chief Instructors sign check lessons with an OTP-verified electronic signature from the Admin Portal.

Configuring Your Organization Profile

Set your flight school's name, contact info, FAA certificate number, and other profile details from the Admin Portal.

Managing Your Certificates

Track your pilot certificates and ratings in the FlightSense iOS app—required for endorsements, compliance reporting, and some training workflows.

Reviewing Your Check Results

View your progress checks and stage checks on iOS—see knowledge and skill item grades, understand status, and know where to find each result.

Exporting a Student Training Record

Generate a PDF training record for any student directly from the Admin Portal. The export compiles the student's training history into an audit-ready document and files a copy in their documents.

Managing Instructor Qualification Records

Track FAA Part 141 instructor qualifications including proficiency records, course authorizations, and aircraft authorizations.

Adding Time and Activity to a Flight Log

Record flight time, instrument time, ground training, landings, and approaches for each lesson within a debrief log.

Grading Lesson Content

Grade individual content items within a lesson after a debrief flight using Traditional, Numerical, or FITS grading methodologies.

Viewing Your Course Progress

Track your progress through a training course stage by stage and lesson by lesson.

Reviewing Student Course Progress

Monitor a student's advancement through a training course from the Admin Portal with enrollment management and compliance tracking.

Understanding Training Insights

Review AI-generated training insights showing your progress toward certification with proficiency scores per ACS Area of Operation.

Reviewing Training Insights and Analytics

Monitor organization-wide flight activity and individual student progress with dashboard analytics and AI-generated insights.

Roles and Permissions

FlightSense uses six organization roles to control what each user can see and do. Roles determine Admin Portal access, course management capabilities, and billing permissions.

Enrolling Students in a Course

Track a student's lifecycle within a course from enrollment through graduation, withdrawal, or termination.