FlightSense Academy

Joining Your Flight School

Get set up in FlightSense as a student pilot. Download the app, create your account, share your FlightSense ID with your school, and start training.

Using Amelia, the FlightSense AI Assistant

Ask Amelia questions about FAA regulations, training concepts, and your own flight debriefs. Amelia is FlightSense's AI assistant available from the Chat tab on iOS.

Organization Setup & Administration

Configuring Your Organization Profile

Set your flight school's name, contact info, FAA certificate number, home airport, and other profile details from the Admin Portal.

Roles and Permissions

FlightSense uses six organization roles to control what each user can see and do. Roles determine Admin Portal access, dispatch capabilities, course management, and billing permissions.

Adding Organization Members

Add students, instructors, and staff to your flight school by entering their FlightSense ID.

Adding Students to Your Organization

Add students as members and enroll them in courses to begin training.

Seats, Subscriptions, and Paid Members

Understand how FlightSense subscriptions work: seats, paid vs. guest members, how to upgrade, and what happens when you hit the limit.

Courses & Enrollment

Managing Organization Training Courses

Courses in FlightSense represent your flight school's training curriculum. Learn how to create, publish, and archive courses with stages and lessons.

Enrolling Students in a Course

Track a student's lifecycle within a course from enrollment through graduation, withdrawal, or termination.

Adding Students to Your Roster

Add students to your personal instructor roster by entering their FlightSense ID in the iOS app.

Scheduling & Dispatch

Event States, Filters, and Event Types

Understand how event state is derived from dispatch activity and time, how to filter the schedule by type and dispatch status, and what makes Solo Flight and Checkride events different from standard lessons.

Compliance Visibility in Scheduling

Compliance chips appear inline when you add or edit a scheduled event — before you save — so gaps can be caught at the point of booking. Learn how to read chips, understand aircraft grounded status, and use Schedule Alerts to review gaps before committing a flight.

Understanding the Flight Release

The Flight Release is a go/no-go check run before every dispatch. Learn what it evaluates, how to read the three verdicts, when and how to override a hard block, and how to configure weather by setting your home airport.

From Dispatch to Flight Record

Step through the dispatch lifecycle from an instructor's perspective — what you see on iOS before check-out, during the flight, how to submit your return, and what the completed flight record looks like after the dispatcher finalizes it.

Checking In After a Flight

After landing, submit your return from the iOS app — enter your meter readings, fuel state, and any squawks — then wait for the dispatcher to finalize the record.

Reviewing and Finalizing Pending Returns

When a pilot submits a return from iOS, the dispatch record enters Pending — Awaiting Review. Learn how to find these events in the Schedule, review the submitted meter readings and squawks, correct values if needed, and finalize the flight record.

Debriefs & Flight Logs

Recording a Debrief

Debrief a flight by voice recording (students and instructors) or typed notes (instructors only). FlightSense processes your debrief and generates an AI summary with ACS task tagging.

Adding Time and Activity to a Flight Log

Record flight time, instrument time, ground training, landings, and approaches for each lesson within a debrief log.

Associating Lessons with a Log

After a training session, associate the relevant course lessons with the student's log to set status, grade content, and log time.

Reviewing Your Debrief Logs

Find and review your flight debrief logs including AI summaries, ACS task feedback, and lesson grades.

Grading & Assessment

Grading Lesson Content

Grade individual content items within a lesson after a debrief flight using Traditional, Numerical, or FITS grading methodologies.

ACS Task Feedback

Score and comment on student performance against FAA Airman Certification Standards (ACS) tasks during flight lessons.

Creating and Grading Checks

Assign and grade progress checks and stage checks for your students with SAT/UNSAT grading and electronic signatures.

Signing Check Lessons

Chief Instructors and Assistant Chief Instructors sign check lessons with an OTP-verified electronic signature from the Admin Portal.

Reviewing Your Check Results

View your progress checks and stage checks on iOS—see knowledge and skill item grades, understand status, and know where to find each result.

Recording Endorsements

Record digital endorsements for your students following AC 61-65 standards.

Compliance & Qualifications

Managing Your Compliance Records

Track your medical, certificates, currency, and required training in the FlightSense iOS app—whether you're a student keeping your medical current or an instructor logging your FIRC.

Tracking Student Compliance

How to view and manage student compliance records from the admin portal — including missing record gaps, adding records on behalf of students, and understanding the Admin Managed vs. Member Managed distinction.

Instructor Compliance in the Admin Portal

See how the Admin Portal mirrors instructor-owned compliance records, understand Member Managed vs Admin Managed records, add records on behalf of instructors, and manage TSA citizenship verification.

Managing Instructor Qualification Records

Track FAA Part 141 instructor qualifications including proficiency records, course authorizations, and aircraft authorizations.

Responding to Member Alerts

FlightSense surfaces compliance gaps for both students and instructors via Member Alerts and Schedule Alerts. Learn how to read the card-based alert layout, understand the five severity levels, and clear alerts by fixing the underlying record.

Aircraft & Maintenance

Managing Organization Aircraft

Add aircraft to your fleet, configure their equipment flags, and navigate the six-tab detail overlay covering flight activity, meters, maintenance, squawks, ARROW compliance, and documents.

Aircraft Maintenance, Inspections, and ARROW Records

File and replace FAA-required inspection records (Annual, 100-Hour, Transponder, Pitot-Static/Altimeter, ELT), log Airworthiness Directives, and manage ARROW airworthiness documents — all from the aircraft detail overlay.

Filing and Resolving Squawks

File squawks from iOS (standalone on an event or during check-in) or from the web, then acknowledge and resolve them in the Admin Portal. Understand how severity affects the Flight Release and what it takes to lift a Do Not Fly block.

Records & Documents

Your Document Library

Access training manuals, compliance attachments, and school-issued documents in one place from the FlightSense iOS app.

Managing the Organization Document Library

Upload and organize flight school documents—SOPs, syllabi, forms, and references—in a single organization-wide library that every member can access.

Exporting a Student Training Record

Generate a PDF training record for any student directly from the Admin Portal. The export compiles the student's training history into an audit-ready document and files a copy in their documents.

Insights & Progress

Viewing Your Course Progress

Track your progress through a training course stage by stage and lesson by lesson.

Understanding Training Insights

Review AI-generated training insights showing your progress toward certification with proficiency scores per ACS Area of Operation.

Reviewing Student Course Progress

Monitor a student's advancement through a training course from the Admin Portal with enrollment management and compliance tracking.

Reviewing Training Insights and Analytics

Monitor organization-wide flight activity and individual student progress with dashboard analytics and AI-generated insights.