Reviewing Your Debrief Logs
Summary
After every flight, your instructor (or you) records a voice debrief that FlightSense transcribes and organizes into a structured log. Each log contains an AI-generated summary, the full transcript, ACS task feedback, and any associated lesson grades and content. This guide walks you through finding your logs and understanding everything inside them.
Who this is for
- Students reviewing their training feedback and progress after flights
- Flight schools sharing with students as part of onboarding
Before you begin
- You need the FlightSense app installed and signed in
- At least one debrief must have been recorded (by you or your instructor)
- To see lesson content and grades, your instructor must have linked the debrief to a course lesson
Steps
1. Open the Log tab
Tap the Log tab from the navigation menu. Your logs appear as cards in a scrollable list, sorted with the most recent at the top. Pull down to refresh if you're expecting a new log to appear.
Each card shows:
- Date of the flight
- Debrief summary—the AI-generated overview text
- Badges (when applicable)—a task count showing how many ACS tasks were logged, and a lesson badge showing the associated lesson name and type (ground school, flight, or check)
2. Tap a log to open it
Tap a log card to open the full detail view. You can also long-press on any log card to copy its summary text to your clipboard—useful for adding to a digital logbook.
The log detail view has four tabs across the top. Tap any tab to switch between them.
3. Review the Summary tab
The Summary tab shows the full AI-generated insights extracted from your debrief—typically organized into sections like strengths, areas for improvement, and key takeaways. Each section appears in its own card. This is more detailed than the shorter summary shown on the log card.
If the debrief hasn't finished processing yet, you'll see a spinner with "Debrief processing..."—check back shortly.
4. Review the Transcript tab
The Transcript tab shows the full text of the voice debrief recording. This is the complete AI transcription of what was said during the debrief—both your comments and your instructor's.
5. Review the Tasks tab
The Tasks tab shows ACS (Airman Certification Standards) tasks that your instructor logged during this flight. Tasks are grouped by Area of Operation (e.g., I. Preflight Preparation, II. Preflight Procedures) and sorted by their standard numbering.
Each task entry can include:
- Task title—The ACS task code and name
- Assessment notes—Written feedback from your instructor, displayed in a bubble-styled callout
- Score—A numerical score shown with a star icon (when applicable)
- AI prediction—A sparkle icon indicates FlightSense's AI assessment, with optional notes
6. Review the Lesson tab
The Lesson tab shows the course lesson(s) your instructor linked to this debrief. If your instructor hasn't associated a lesson yet, this tab shows "No Lesson Assigned."
When a lesson is linked, you'll see:
Lesson header—The lesson name, course name, stage name, lesson type (shown as a ground school, flight, or check badge), and a status indicator:
| Status | Meaning |
|---|---|
| Complete (green) | You've met all requirements for this lesson |
| Incomplete (orange) | Some content or tasks still need grading |
| Requires Repeat (red) | Your instructor has flagged this lesson for additional practice |
- Objective—The learning objective for this lesson
- Contents—Each content item with its name, a description (tap to expand if it's long), and the grade your instructor assigned. Grades display as colored chips that vary by the course's grading methodology:
- Traditional: Satisfactory (green), Unsatisfactory (red), or Incomplete (orange)
- Numerical: 1 through 5, with color ranging from red (1) to green (5)
- FITS: Introduce, Practice, Demonstrate, or Standard (blue), with an orange warning icon if your grade is below the lesson's target level
- ACS Tasks—Tasks grouped by Area of Operation, with checkmarks showing which tasks were logged in this flight
- Resources—Study materials, links, and references attached to the lesson
- Lesson Notes—Written notes from your instructor about your performance on this lesson
What happens next
Your debrief logs build over time into a complete record of your training. The data from each log feeds into several other views:
- Course Progress—Lesson grades and completion status roll up into your stage-by-stage progress
- Training Insights—Performance trends and proficiency analysis draw from your cumulative log data
- ACS Checklist—Task entries across all your logs populate your ACS standards completion tracking
Common issues
| Problem | Cause | Solution |
|---|---|---|
| "No Logs Available" on the Log tab | No debriefs recorded yet | Record your first debrief after a flight by tapping Log Debrief from the Log tab toolbar menu. Or ask your instructor to record one with you. |
| Log shows "Debrief processing..." with a spinner | The AI transcription is still running | Processing typically takes a minute or two. Close and reopen the log, or pull to refresh the list. |
| Log shows "Debrief processing failed" | The recording encountered an error | Tap the Retry button to resubmit the audio for processing. Check that you have a stable internet connection. |
| Transcript tab shows "No Transcript Available" | Processing hasn't completed, or the recording was too short | If the log was just created, wait for processing. If it persists, the audio may not have contained enough speech to transcribe. |
| Summary tab shows "No Insights Available" | Not enough content in the transcript for AI analysis | Short or unclear debriefs may not generate insights. Longer, more detailed debriefs produce better summaries. |
| Lesson tab shows "No Lesson Assigned" | Instructor hasn't linked a lesson yet | Your instructor links lessons to debriefs after recording. Ask them if you expected to see a lesson for this flight. |
| Grades show an orange warning icon | Your grade is below the target (FITS courses only) | This is informational—it means your instructor graded you below the expected proficiency level for that lesson. It highlights where to focus your study. |
How this works
How debriefs become structured logs
When a voice debrief is recorded, FlightSense sends the audio to the backend where it's transcribed by AI. The system then extracts structured insights—identifying strengths, areas for improvement, and key discussion points. This all happens automatically within a minute or two. The resulting log is a permanent record that your instructor can then enrich by linking lessons, grading content, logging ACS tasks, and adding notes.
Recording debriefs yourself
You can record debriefs on your own—tap Log Debrief from the toolbar menu in the Log tab. The recording interface is the same as your instructor's: tap to start, speak about your flight, pause if needed, and tap complete when finished. You can optionally select an instructor to associate with the recording, which lets them view and enrich the log later. If you're connected to a school, your instructor can link lessons and add grading to your self-recorded logs.
Self-recorded debriefs are a great way to build a habit of post-flight reflection, even on solo flights where your instructor isn't present.
What you can and can't do in a log
Your log experience is mostly read-only. You can view all content (summary, transcript, tasks, lessons, grades, notes) and copy the summary to your clipboard, but you cannot edit grades, add tasks, write notes, or change lesson associations. This ensures the training record stays clean and instructor-controlled, which is important for Part 141 compliance.
However, you can delete your own logs—you own your training records. Open the log and tap the trash icon to delete it. This option is only available if no lesson has been attached to the log. Once your instructor links a lesson, the log becomes a permanent part of your course record and cannot be deleted.