Managing Your Compliance Records

Summary

The Compliance view in the FlightSense iOS app is where you own and maintain your training credentials—whether you're tracking your medical as a student or your FIRC as an instructor. Records stay with your profile, not your school. Your school's admin portal mirrors what you enter here; it does not control it.

Who this is for

• Students tracking their medical, government ID, and airman certificates
• Instructors maintaining medical, airman certificates, flight review, FIRC, and TSA Security Awareness Training currency

Before you begin

• Sign in to the FlightSense iOS app
• Have your certificates and credentials on hand—you'll need dates and certificate numbers

Steps

1. Open the Compliance screen

Tap the hamburger icon in the top-left corner to open the navigation drawer, then tap Compliance. The screen is divided into two sections:

• Credentials—records you hold: Medical Certificate, Airman Certificates, Government Photo ID
• Currency—records that must be kept current. Which items appear depends on your role:
• Students: Flight Review (if you hold a Private Pilot certificate or higher)
• Instructors: TSA Security Awareness Training, Flight Review, and FIRC

Each section has its own Add Credential or Add Currency menu. Tap the + button next to the section header to see the options available to you.

2. Add a Medical Certificate

Tap Add Credential and choose Medical Certificate.

• Class—select 1st Class, 2nd Class, or 3rd Class
• Certificate Number—enter the number from your medical certificate
• Expiration Date—tap to pick the date your medical expires

Tap Save. If your school's admin has already added a medical record on your behalf, you'll be prompted to replace it with your own—see Replace flow below.

3. Add an Airman Certificate

Tap Add Credential and choose Airman Certificate.

• Certificate Type—select from Private Pilot, Instrument Rating, Commercial Pilot, ATP, CFI, and other applicable types
• Certificate Number—enter the number as it appears on the certificate
• Ratings—add any privileges and ratings associated with the certificate (e.g., Instrument rating, Airplane Single-Engine Land). Record all ratings that appear on the physical certificate.

Tap Save. You can hold multiple Airman Certificates—each is stored as a separate record.

4. Add a Government Photo ID

Tap Add Credential and choose Government Photo ID.

• Type—select Driver's License, Passport, or the applicable ID type
• Expiration Date—tap to pick the expiration date

Tap Save. If your school's admin has already added a Government Photo ID on your behalf, you'll be prompted to replace it with your own.

5. Add TSA Security Awareness Training (Instructors only)

Tap Add Currency and choose TSA Security Awareness Training.

• Training Type—select the applicable type
• Completion Date—tap to pick the date you completed the training

Tap Save.

6. Add a Flight Review

Tap Add Currency and choose Flight Review.

• Completion Date—tap to pick the date your flight review was completed

Tap Save.

For students: Flight Review is optional and only applicable if you hold a Private Pilot certificate or higher. Student Pilot certificate holders do not need a flight review record.

For instructors: Flight Review is required currency and must be renewed every 24 months.

7. Add a FIRC (Instructors only)

Tap Add Currency and choose FIRC (Flight Instructor Refresher Course).

• Completion Date—tap to pick the date you completed the FIRC
• Expiration Date—tap to pick the date your FIRC expires

Tap Save.

8. Attach a document to a record

Any compliance record can have a photo or PDF attached directly to it.

1. Open the record by tapping its card
2. Tap Attach Document
3. Choose to take a photo, select from your photo library, or pick a PDF from Files
4. The attachment saves with the record

Attached files appear in the User tab in the Documents view. (The Member tab in Documents shows only org-managed files that your school's admin has added on your behalf—not files you attach yourself.)

9. Edit or delete a record

Tap any record card to open it. From the detail view:

• Tap Edit to update any field, then tap Save
• Tap Delete Record at the bottom to remove it. Deletion cannot be undone.

Replace flow

When your school's admin has added a Medical Certificate or Government Photo ID on your behalf and you add your own, the app shows a confirmation prompt: "Replace existing [Medical / Government Photo ID]?" Confirming replaces the admin-managed record with yours. The previous record is kept for audit purposes and will not appear in your active list.

Compliance Files

Files you attach to compliance records appear in the User tab of the Documents view. You don't need to upload them separately—attaching a file to a record is enough.

What happens next

• Records you add are immediately visible to your school's admin staff in the admin portal—they mirror what you enter, but cannot change it
• Attached documents appear in the record detail and in the User tab of the Documents view

Common issues

How this works

You own your records

Compliance records belong to your account, not your school. Adding a new record, editing a field, or attaching a document is entirely within your control. Your school sees a read-only mirror of your records in their admin portal—they can view but not modify what you enter.

Credentials vs. Currency

The Compliance screen organizes records into two groups because they behave differently:

• Credentials are things you hold—certificates and IDs that don't regularly lapse.
• Currency tracks recency requirements—training and reviews that must be repeated on a defined schedule (flight reviews every 24 months, FIRCs every 24 months for CFIs).