Reviewing Training Insights and Analytics
Summary
The Admin Portal provides two levels of analytics: an organization-wide dashboard showing flight activity trends, instructor engagement, and student engagement, and a per-student detail view with AI-generated training insights, performance evaluations, and full debrief log history. Together, these give admins and chief instructors the oversight tools to monitor training quality and student progress across the school.
Who this is for
- Admins monitoring overall school activity and individual student progress
- Chief Instructors and Assistant Chief Instructors reviewing student performance and adding evaluation notes
Before you begin
- You must have access to the Admin Portal (requires the Analytics permission or another admin-level permission)
- For student-level insights to display, the student must have debrief logs with instructor task feedback
Steps
1. Review the organization dashboard
Navigate to the Admin Portal Dashboard. The analytics overview displays at the top with six key metrics:
| Metric | Description |
|---|---|
| Active Instructors | Number of instructors currently active in the organization |
| Total Students | Number of enrolled students |
| Published Courses | Number of courses in published status |
| Total Logs | All-time count of debrief logs across the organization |
| Logs (Past 7 Days) | Recent week's debrief count, with a trend indicator showing percentage change |
| Logs (Past 30 Days) | Recent month's debrief count, with a trend indicator showing percentage change |
2. Review the log activity chart
Below the metrics, the Log Activity Chart shows debrief volume over time as a line chart. Toggle between 7-day and 30-day views. The x-axis shows dates and the y-axis shows log counts. Hover over any point to see the exact count for that day.
3. Review instructor and student activity tables
Two tables appear below the chart:
Instructor Activity—Shows each instructor's name, email, total log count, and last activity date. Click any instructor's name to view their detail page.
Student Activity—Same columns as the instructor table. Click any student's name to open their detail view.
Both tables support searching by name, sorting by any column, and pagination (10 items per page by default).
4. View a student's training insights
Click a student's name from the dashboard or the Members view to open their detail overlay. Three tabs are available for students:
Training Insights—Mirrors the mobile training insights view:
- AI-generated overview summary of the student's progress
- ACS Proficiency cards showing score percentage and progress bar per Area of Operation (color-coded: green for 67–100%, orange for 34–66%, red for 0–33%)
- ACS Standard selector chip for switching between standards (if the student is training toward multiple certifications)
- Last updated timestamp
- AI-generated evaluation analyzing up to the 15 most recent logs, with dedicated sections for Strengths (green border) and Areas for Improvement (orange border)
- The evaluation period date range and log count used for the analysis
- A Notes section where admins and chief instructors can add written notes about the student—each note tracks the author and timestamp, and can be edited or deleted
What happens next
The dashboard metrics and charts update automatically as new debrief logs are recorded across the organization. Student-level insights and performance evaluations recalculate as new scored sessions are logged.
Use the dashboard to spot trends—a decline in weekly log counts might signal scheduling issues, while an instructor with low activity might need a check-in. Use student-level insights to prepare for progress reviews, stage check approvals, or parent/student conferences about training progress.
Common issues
| Problem | Cause | Solution |
|---|---|---|
| Dashboard shows all zeros | New organization with no activity yet | Metrics populate as instructors begin recording debriefs and students are enrolled. |
| Student's Training Insights tab shows no data | Student has no debrief logs with task feedback | The student's instructor needs to record debriefs and include ACS task scores. Insights require scored sessions to generate. |
| Performance evaluation shows no strengths or improvements | Not enough recent logs for analysis | The evaluation analyzes up to 15 recent logs. If the student has very few logs, the AI may not generate a meaningful evaluation yet. |
| Can't edit another admin's notes | Missing permission | You can always edit and delete your own notes. Editing other users' notes requires the user management (ORG_USERS) permission. |
| Chart data seems incomplete | Time range may not cover recent activity | Toggle between 7-day and 30-day views. The default overview range is 30 days—activity older than that won't show in the chart. |
How this works
Dashboard vs. student-level analytics
The organization dashboard is an aggregate view—it answers "how is the school doing?" with metrics about overall log volume, instructor engagement, and student activity. Student-level insights answer "how is this student doing?" with AI-generated proficiency analysis and performance evaluations.
These are complementary views. The dashboard helps you identify which students or instructors to look at more closely, and the student detail view gives you the depth to understand what's happening in individual training programs.
Performance evaluations vs. training insights
The Training Insights tab shows ACS proficiency scores and an AI overview—the same data available on mobile. The Performance tab is an Admin Portal exclusive that provides a separate AI analysis focused on recent trends: what the student is doing well and where they're struggling, based on the most recent batch of logs. This is designed for chief instructor oversight and formal progress reviews.
Notes for collaboration
The notes system on the Performance tab provides a shared space for admin and instructor commentary that isn't part of the student's formal training record. Use notes for internal observations, training plan adjustments, or handoff context when a student transitions between instructors. Notes track authorship and timestamps for accountability.