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Admins

Manage your flight school from the web. Organization settings, members, courses, and analytics.

Organization Setup & Administration

Admin
Web

Configuring Your Organization Profile

Set your flight school's name, contact info, FAA certificate number, home airport, and other profile details from the Admin Portal.

Admin
Web

Roles and Permissions

FlightSense uses six organization roles to control what each user can see and do. Roles determine Admin Portal access, dispatch capabilities, course management, and billing permissions.

Admin
Web

Adding Organization Members

Add students, instructors, and staff to your flight school by entering their FlightSense ID.

Admin
Web

Adding Students to Your Organization

Add students as members and enroll them in courses to begin training.

Admin
Web

Seats, Subscriptions, and Paid Members

Understand how FlightSense subscriptions work: seats, paid vs. guest members, how to upgrade, and what happens when you hit the limit.

Courses & Enrollment

Admin
Web

Managing Organization Training Courses

Courses in FlightSense represent your flight school's training curriculum. Learn how to create, publish, and archive courses with stages and lessons.

Admin
Web

Enrolling Students in a Course

Track a student's lifecycle within a course from enrollment through graduation, withdrawal, or termination.

Scheduling & Dispatch

Admin
Web

Event States, Filters, and Event Types

Understand how event state is derived from dispatch activity and time, how to filter the schedule by type and dispatch status, and what makes Solo Flight and Checkride events different from standard lessons.

Admin
Web

Compliance Visibility in Scheduling

Compliance chips appear inline when you add or edit a scheduled event — before you save — so gaps can be caught at the point of booking. Learn how to read chips, understand aircraft grounded status, and use Schedule Alerts to review gaps before committing a flight.

Admin
Web

Understanding the Flight Release

The Flight Release is a go/no-go check run before every dispatch. Learn what it evaluates, how to read the three verdicts, when and how to override a hard block, and how to configure weather by setting your home airport.

Admin
Web

Reviewing and Finalizing Pending Returns

When a pilot submits a return from iOS, the dispatch record enters Pending — Awaiting Review. Learn how to find these events in the Schedule, review the submitted meter readings and squawks, correct values if needed, and finalize the flight record.

Grading & Assessment

Admin
Web

Signing Check Lessons

Chief Instructors and Assistant Chief Instructors sign check lessons with an OTP-verified electronic signature from the Admin Portal.

Compliance & Qualifications

Admin
Web

Tracking Student Compliance

How to view and manage student compliance records from the admin portal — including missing record gaps, adding records on behalf of students, and understanding the Admin Managed vs. Member Managed distinction.

Admin
Web

Instructor Compliance in the Admin Portal

See how the Admin Portal mirrors instructor-owned compliance records, understand Member Managed vs Admin Managed records, add records on behalf of instructors, and manage TSA citizenship verification.

Admin
Web

Managing Instructor Qualification Records

Track FAA Part 141 instructor qualifications including proficiency records, course authorizations, and aircraft authorizations.

Admin
Web

Responding to Member Alerts

FlightSense surfaces compliance gaps for both students and instructors via Member Alerts and Schedule Alerts. Learn how to read the card-based alert layout, understand the five severity levels, and clear alerts by fixing the underlying record.

Aircraft & Maintenance

Admin
Web

Managing Organization Aircraft

Add aircraft to your fleet, configure their equipment flags, and navigate the six-tab detail overlay covering flight activity, meters, maintenance, squawks, ARROW compliance, and documents.

Admin
Web

Aircraft Maintenance, Inspections, and ARROW Records

File and replace FAA-required inspection records (Annual, 100-Hour, Transponder, Pitot-Static/Altimeter, ELT), log Airworthiness Directives, and manage ARROW airworthiness documents — all from the aircraft detail overlay.

Admin
Instructor
Student
Web
Mobile

Filing and Resolving Squawks

File squawks from iOS (standalone on an event or during check-in) or from the web, then acknowledge and resolve them in the Admin Portal. Understand how severity affects the Flight Release and what it takes to lift a Do Not Fly block.

Records & Documents

Admin
Web

Managing the Organization Document Library

Upload and organize flight school documents—SOPs, syllabi, forms, and references—in a single organization-wide library that every member can access.

Admin
Web

Exporting a Student Training Record

Generate a PDF training record for any student directly from the Admin Portal. The export compiles the student's training history into an audit-ready document and files a copy in their documents.

Insights & Progress

Admin
Web

Reviewing Student Course Progress

Monitor a student's advancement through a training course from the Admin Portal with enrollment management and compliance tracking.

Admin
Web

Reviewing Training Insights and Analytics

Monitor organization-wide flight activity and individual student progress with dashboard analytics and AI-generated insights.

Admin
Web

Reviewing Student and Instructor Performance Evaluations

Read the AI-generated Performance Evaluations on the Student and Instructor Details Performance tab — strengths, areas for improvement, and shared notes — from a chief instructor's oversight perspective.

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